AGM Quorum
AGM Quorum is the minimum number of members who must be present at the Annual General Meeting for it to be validly constituted and empowered to pass resolutions.
What is AGM Quorum?
Under the Model Bye-Laws, the quorum for a housing society AGM is one-fourth of the total members or 25 members, whichever is less. Both conditions have minimums set by the Registrar's guidelines.
If quorum is not present at the scheduled AGM time, the meeting must be adjourned. The adjourned meeting can proceed with whoever is present, unless the bye-laws specify otherwise.
Why it matters
Resolutions passed at a meeting without quorum are invalid and can be challenged before the Registrar or in court. Invalid resolutions — including budget approval, Sinking Fund levy approval, or committee election — expose the society to legal risk.
Many societies take proxies from absent members to ensure quorum. The validity of proxy votes is governed by bye-laws.
Legal & regulatory context
Section 73 of the MCS Act and the corresponding bye-laws govern AGM conduct and quorum requirements. The Registrar can direct reconvening of an AGM if proper procedure was not followed.
Minutes of the AGM must be recorded and signed within 30 days. The quorum count must appear in the minutes as proof of valid constitution.
How SocietyBee handles it
SocietyBee does not manage AGM attendance directly, but the member register (number of active members) helps the secretary quickly calculate the minimum quorum required for any given meeting.
Try SocietyBee free →Frequently asked questions
What happens if an AGM cannot achieve quorum twice?
The Registrar may intervene, especially if critical matters like election or audit approval are pending. The society risks being classified as dormant.
Do proxies count toward AGM quorum?
Typically yes, if the society's bye-laws permit proxies and the proxy forms are submitted in the prescribed format before the meeting.